POLYMAS

Computer Science & Systems

Submissions Opening Soon

Guides & Information

01 / PRE-SUBMISSION

Submission Checklist

Complete these checks before starting a new submission in the POLYMAS submission system.

Scope & Contribution

Confirm that the manuscript aligns with the journal’s aims and scope and makes a clear scholarly contribution.

Files & Structure

Prepare the main manuscript and supplementary files in the required formats and use the latest templates where available.

Ethics & Integrity

Verify ethical approvals, informed consent, authorship details, conflicts of interest, data provenance, and reference accuracy.

Author Approval

Ensure that all listed authors have reviewed the submitted version and approved the author list, order, and declarations.

Exclusive Submission

Confirm that the manuscript is not under consideration elsewhere and disclose any related manuscripts, preprints, or previous versions.

02 / SUBMISSION PROCESS

Manuscript Submission Overview

POLYMAS accepts scholarly work that is original, methodologically rigorous, and aligned with the scope of the selected journal.

Publication Types

Original Research, Review, Communication, Technical Note, Perspective, Methods or Data Article, and Editorial or Invited Contribution. Length should be determined by scholarly clarity.

Submission Process

The submitting author normally serves as the corresponding author and manages communication during review. All eligible contributors must be included and approve the submitted version.

Accepted File Formats

Word manuscripts should be consolidated in .doc or .docx. LaTeX submissions should include source, bibliography, and assets in one ZIP. Supplementary files should use accessible formats.

Free-Format Initial Submission

Initial submissions may use flexible formatting when essential scholarly sections and a consistent reference system are present.

REQUIRED DECLARATION

Confirm Originality and Author Approval

The manuscript is not under consideration by another journal. All authors have approved the manuscript and agree to its submission to the selected POLYMAS journal.

03 / PREPARATION

Manuscript Preparation

Write for specialist readers while providing sufficient context, methodological detail, and documentation for independent evaluation.

General Considerations

Manuscripts should be concise, internally consistent, and written in clear academic English. Describe methods and materials at a level that permits scrutiny and replication.

Research Articles

Use a clear sequence: title, authors and affiliations, abstract, keywords, introduction, methods, results, discussion, conclusions, declarations, and references.

Review Articles

Provide a focused account of the literature with an explicit organizing rationale, search strategy where applicable, study selection process, and limitations.

Specialized Contributions

Methods, protocols, data descriptors, perspectives, and editorials may follow discipline-appropriate structures, but required declarations and references still apply.

LANGUAGE, TERMINOLOGY & ACCESSIBILITY

Use Precise, Inclusive, and Reader-Oriented Language.

Avoid unnecessary jargon, explain discipline-specific terms, and use respectful terminology. Accessibility should guide headings, captions, tables, color use, and alternative text.

04 / REQUIRED SECTIONS

Front and Back Matter

Every submission must include accurate bibliographic information and all declarations relevant to the research.

Title, Authors & Affiliations

Use a concise title and list complete author names, affiliations, corresponding-author details, and persistent identifiers.

Abstract & Keywords

Summarize the question, approach, principal findings, and significance without unsupported claims. Supply field-specific keywords.

Author Contributions

Describe substantial contributions to conception, design, data, analysis, drafting, revision, approval, and accountability.

Funding and Declarations

Name funders and grant identifiers, and include ethics, consent, data availability, acknowledgements, and conflict statements where relevant.

05 / PRESENTATION

Figures, Tables, Equations and References

Present evidence in a form that remains interpretable, editable, and traceable throughout peer review and production.

Figures

Cite every figure in numerical order, provide a self-contained caption, and submit high-resolution files with legible labels.

Tables

Create tables as editable content rather than screenshots. Use concise headings, define abbreviations in notes, and avoid duplication.

Equations & Units

Supply equations in editable form, define every symbol at first use, apply SI units consistently, and report uncertainty appropriately.

Citations & References

Use one consistent citation system and include authors, title, publication details, year, pages where relevant, and persistent identifiers.

06 / OPEN RESEARCH PRACTICES

Data, Software and Supplementary Materials

POLYMAS encourages research outputs to be findable, accessible, interoperable, and reusable while respecting legal and ethical restrictions.

Data and Code Availability

Deposit data, protocols, analysis scripts, software, and other materials in a trusted repository whenever possible. Provide a DOI, accession number, or stable URL.

Software and Reproducibility

Identify software by name, version, provider, and location. Report important parameters, dependencies, algorithms, and computing environments.

Data Availability Statement

State whether data are publicly available, included within the article, available on request, or restricted with a clear justification.

Supplementary Material

Supplementary files are reviewed with the manuscript and should be cited in the main text. Use durable, non-proprietary formats where possible.

07 / RESEARCH ETHICS AND PUBLICATION INTEGRITY

Research Ethics and Publication Integrity

Authors should ensure that their research complies with relevant ethical standards, protection of the rights and interests of research participants, maintains the accuracy and integrity of the academic record, and provides the information necessary to support fair editorial decision-making.

Originality & Attribution

Submit original work, cite all sources, and distinguish quotation, paraphrase, reused methods, and prior results.

Human Participants

State the name of the ethics committee, the ethics approval number, the approval date, the participant recruitment process, privacy protections, and whether informed consent was obtained or waived, including the basis for any waiver.

Animals, Plants & Biological Materials

Follow applicable legislation and recognized welfare or collection standards. Report permits, approval, provenance, and humane endpoints.

Authorship & Contributorship

Authorship must reflect substantial intellectual contribution, approval, accountability, and responsibility for the integrity of the work.

EDITORIAL INDEPENDENCE

Academic Decisions Remain Independent of Commercial or Administrative Interests.

Conflicted manuscripts will be reassigned to independent academic oversight. Allegations of research misconduct may lead to correction, expression of concern, rejection, or retraction.

08 / ASSESSMENT

Peer Review Process

Technical Pre-Check

Upon submission, the Editorial Office conducts an initial technical assessment to confirm that the manuscript is complete and complies with the journal’s requirements. This includes checks of manuscript formatting, journal scope, authorship information, required declarations, reporting standards, and potential research-integrity concerns. Manuscripts that do not meet the journal’s basic requirements may be returned to the authors for revision before further consideration.

Editorial Assessment

An academic editor assesses the manuscript’s suitability for the journal, with consideration of its originality, scientific significance, methodological rigor, and contribution to the field. Based on this assessment, the editor determines whether the manuscript should proceed to external peer review.

Independent Peer Review

Manuscripts considered suitable for review are evaluated by independent experts selected for their relevant subject expertise, experience, and absence of conflicts of interest. Reviewers are asked to provide objective, constructive assessments of the manuscript’s scientific validity, methodology, significance, and presentation. The journal normally seeks at least two independent peer-review reports for each manuscript.

First Decision

After peer review is complete, the academic editor evaluates the reviewer reports alongside the manuscript and makes an editorial decision based on the overall scientific assessment. Possible outcomes include acceptance, revision, rejection, or another decision appropriate to the manuscript’s status. When necessary, additional expert opinions may be sought.

Revision and Further Review

Authors invited to revise are expected to submit a marked-up version highlighting all changes, and a detailed point-by-point response to reviewer comments. The revised submission is assessed by the academic editor and may be returned to the original reviewers or sent to additional experts for further evaluation, where appropriate.

Final Decision and Publication

The final editorial decision is made by the responsible academic editor, taking into account the revised manuscript, reviewer feedback, and compliance with the journal’s editorial and ethical standards. Accepted manuscripts proceed to production, including copyediting, proof review, metadata verification, and publication preparation.

09 / AFTER ACCEPTANCE

Editing and Publication

Acceptance is followed by editorial processing, author proof review, metadata validation, and publication according to the journal’s publication model or open-access policy.

Copyediting and Proofs

The production team may edit the language, references, and metadata and apply the journal’s house style without altering the article’s scholarly content or meaning. Authors should carefully review the proofs and submit all corrections together within the specified timeframe.

Copyright, Licensing, and Access

Copyright, open-access licensing, reuse permissions, and any applicable article processing charges are governed by the policies of the journal to which the manuscript is submitted.

Post-Publication Corrections and Updates

Substantive changes made after acceptance require editorial approval. After publication, errors or other concerns may be addressed through a correction, addendum, expression of concern, or retraction, as appropriate.

Author Sharing and Archiving

Authors may share the published article or accepted manuscript in accordance with the applicable license and the journal’s self-archiving policy. Related data, code, and research materials should be preserved in trusted, long-term repositories.